• coordinate the district recycling program
• liaison between schools/departments and community in order to develop, promote and oversee the
Recycling and reuse program for Portsmouth Public Schools
• analyzing all data and resources available on a continuous basis
• developing procedures & action plans to promote, develop, implement and monitor the district and school based recycling efforts
• developing procedures & action plants to efficiently collect, inventory & redistribute surplus district furniture, equipment and supplies
• schedule the collecting, handling & delivery of recyclable material from site locations to public drop off locations
• performs research to analyze the ongoing status of current division programs
• maintains data to evaluate & record progress of Portsmouth Public Schools efforts in waste reduction programs from cost savings perspectives
• maintains records & makes periodic reports about volume type of recycling activity (phase 2)
• communicates with other employees, departments & outside agencies and the public regarding recycling program compliance; always adhering to the proper chain of command
• assists & prepares detailed reports for management and School Board (phase 2)
• attends management & professional organization meetings as directed
• submitting surplus/scrap items to the Supple Supervisor for approval of disposition as obsolete, scrap, junk or trash
• works in a safe manner & reports unsafe activity and conditions; follows city-wide safety policy & practices; adheres to responsibilities concerning safety prevention, reporting and monitoring
• promotes & publicizes the recycling/reuse program and encourages campus-wide participation in the recycling program
Education: Two Adult Education courses in the early 80’s, IBM Composer School in Norfolk for composition on the IBM in the 80’s, 3-day training seminar through Varityper for the AM Varityper Typesetting System in the 90’s and DocuTech Publishing Series Operating Training Program through Xerox in December of ‘98.
Summary: I have held several positions for Portsmouth City Public School and the City of Portsmouth although most were housed in one departmental location. With each position came greater responsibilities. I have been working with Portsmouth City Public Schools personnel for 30+ years during which time I have labored diligently to build a reputation that is spoken highly of.
Professional Work Experience:
Re-utilization Specialist
8/12/08 to present: (currently at phase 1)
• coordinate the district recycling program
• liaison between schools/departments and community in order to develop, promote and oversee the
Recycling and reuse program for Portsmouth Public Schools
• analyzing all data and resources available on a continuous basis
• developing procedures & action plans to promote, develop, implement and monitor the district and school based recycling efforts
• developing procedures & action plants to efficiently collect, inventory & redistribute surplus district furniture, equipment and supplies
• schedule the collecting, handling & delivery of recyclable material from site locations to public drop off locations
• performs research to analyze the ongoing status of current division programs
• maintains data to evaluate & record progress of Portsmouth Public Schools efforts in waste reduction programs from cost savings perspectives
• maintains records & makes periodic reports about volume type of recycling activity (phase 2)
• communicates with other employees, departments & outside agencies and the public regarding recycling program compliance; always adhering to the proper chain of command
• assists & prepares detailed reports for management and School Board (phase 2)
• attends management & professional organization meetings as directed
• submitting surplus/scrap items to the Supple Supervisor for approval of disposition as obsolete, scrap, junk or trash
• works in a safe manner & reports unsafe activity and conditions; follows city-wide safety policy & practices; adheres to responsibilities concerning safety prevention, reporting and monitoring
• promotes & publicizes the recycling/reuse program and encourages campus-wide participation in the recycling program
Bookkeeper - Middle School Level
10/02/06 - 8/11/08
• serve as office manager for the front office with a clerical staff of four
• payroll for a staff of over 120
• secretarial and clerk duties for the principal and three assistant principals
• taking and routing messages to the appropriate people
• maintaining leave for the substitute teachers as well as the entire staff (full-time and part-time personnel)
• entering data into MUNIS financial program to generate requisitions for a purchase order; scanning document to be digitally attached for the Finance Department; releasing the item(s); receiving the item(s) digitally, approving for payment digitally
• maintaining School Funds using the School Funds program, including monthly reports, yearly audits, individual department reports; printing school checks for vendors and ensuring that those checks are mailed
• maintain W-9 forms for all vendors the school has used or intends to use, attaching them either in MUNIS or entering the information into School Funds
• entering leave for the hourly and contracted personnel
• PTR’s (Personnel Transaction Request) for employees as the need arises (nearly 150 per school year)
• issuing instructions to teachers and administrators on the proper accounting techniques for receipt book usage
Other duties the School Principal asked of the position:
• document design for certificates, invitations, flyers, memos and notices to parents
• research, writing and design for the school newsletter
• photography services at events, district-scheduled meetings and clubs for use in the newsletter, yearbook, webpage and for the principal to use in reports to the Virginia Department of Education demonstrating strides the school has made in attempts to reach accreditation and site turn-around
• intranet webpage design for the school, of which the Information Technology representative sited the school has having the best webpage in the district
Typesetter • Automated Printing Center
10/98 to 9/30/06
• keyboarding of all material and data that is to be typeset for school departments, city deparments, agencies affiliated with either system, other school districts, and educational facilities
• preparing floppys, CD’s, etc. for use in the printing of publications
• maintaining files of all originals and proof sheets
• maintaining files of copyrights
• maintaining files of all personnel, part-time and full time
• preparing and maintaining Payroll Forms
• reporting payroll leaves and or hours to the Payroll Department
• maintaining Hazardous Materials Data Records for supplies and papers ordered through the Printing Center
• desktop publication using various software such as but limited to: Adobe PageMaker, Quark, Paint Shop Pro 5, Paint Shop Pro 6.5, Microsoft Word, Microsoft Publisher, Lotus Approach, Lotus Approach “Trackerâ€, Adobe Photo Shop, Abode Photo Deluxe, etc.
• preparing job jackets, and job tickets for each job that enters the Printing Center (July - October = 1400+ entries)
• schedule deadlines with customers
• assign work to other personnel at the Printing Center including the press, Riso, digital Document Center, Kodak spot-color, laminating, bottom machine, folder, perforator, scorer, tabletop folder, drill, GMC punch, book binding, coil binding and distribution of each job
• responsible for consultations with customers in reference to their printing needs, color specifications, out-source work, page limitations
• answer telephones and greet customers
• supervise part-time personnel
• maintain clip art files
• design and layout to customer specifications
• quality assurance, serve as production manager with appropriate
• forwards all jobs to their main destination within the printing center
• serve as office manager
• design of ads to be published in programs such as Portsmouth Invitational Basketball Tournament, Virginia Sports Hall of Fame and Portsmouth Sports Club, Portsmouth Schools Foundation Notables Banquet
• maintain time cards and leave records of all personnel.
• develop, maintain and design the Forms Catalog for use of the school departments and schools
• assign and maintain stock numbers of forms
• distribution of paychecks to all employees
• design of promotional materials to be given to contact personnel at schedule meetings with principals, coordinators and directors
• obtain and maintain updated postal regulations and how they apply to the design and printing of publications and postcards.
• typesetting publications for the school system and the city
• troubleshoot problems on typesetting equipment and notify the proper parties
• generate appropriate procedures for departments proofreading and finalization of jobs
• forward jobs to the proper printing personnel after finalization of job
• make sure papers and inks have been properly noted, the proofs have been signed off on and that typeset charges have been properly calculated and noted
• calculate typeset, layout, amberlith and resin coated paper charges
• prepare running-dummy for printers
• take care of PPS full time employees leave time
• copy proofs and attached to proper paper work
• schedule pickups by PPS delivery personnel
• maintain Hazardous Material Data files
• notify supervisor and repair personnel when necessary and equipment is down
• notify supervisor to reorder supplies
• generate biannual PTR’s (Personel Transaction Request) for all part-time personnel
• file all originals (5 filing systems)
• file all printed copies
• file all personnel materials and operational materials
• maintain several form numbering systems
• order supplies from Portsmouth Public Schools warehouse
• maintain Fair Labor Standards records
• maintain copyright standards records and files
• answer telephone and forward calls
• receive incoming mail and forward to supervisory staff
• finishing work: collating, wrapping, etc. as required by deadline
• handle incoming and outgoing correspondence
• place calls to issuing customer to notify them of the completion of their jobs and to determine if the job is to be picked up or delivered by print shop staff
• various other telephone duties as deemed necessary by the supervisor, including but not limited to, paper salesman, vendors, customers, and other departments (i.e. City Attorney for obtaining copyright permissions, etc.)
• finishing work in the collating room when directed by supervisor; work there includes collating, stitching (using manual and automatic stitcher), puncher, binder, hydraulic drill, round-corner equipment, laminator, wrapping and labeling the packages to delivery/pickup
• greet customers and assist them in filling out print orders and selection of type, style, paper, ink, and design
• scale percentages of reduction and/or enlargements using a proportion scale and graphic conversion sale
• prepare and maintain file for copyright permissions for any publication that it applies to.
• prepare and file Fair Labor reports
• obtain and file photograph releases for minors’ pictures being used in publications and newsletters.
• determine job priorities, deadlines shift daily based on needs of the departments
• delegation of duties to other employees and reassignment of duties based on the changes and shifts of priority
• prepare ads for use in programs (about 85% of the ads in the programs for at least 12 years), this is in addition to the regular work load and deadlines
Typesetter • City of Portsmouth
1979 - 1998
same as previous; and
• calculate typeset, layout, amberlith and resin coated paper charges
• serve as secretary to supervisors
• calculate and prepare PPS payroll for part-time employees and forward to PPS Accounting Department
• prepare monthly billings
• schedule pickups by PPS delivery personnel
• maintain Hazardous Material Data file.
• prepare and file Fair Labor reports.
• file all materials to be filed (approximately 9 filing systems)
• maintain copyright standards records and files
• prepare annual city and inventory of paper and supplies and calculate the worth of the inventory
• prepare Purchase Orders forwarding paperwork to the Accounting Department
• maintain accounts payable ledgers for City of Portsmouth as well as Portsmouth Public Schools
• prepare letters and forms relating to bookkeeping, fair labor standards records, correspondence, memos and other typing deemed necessary by the supervisor
• scale percentages of reduction and/or enlargements using a proportion scale and graphic conversion sale
• prepare and maintain file for copyright permissions for any publication that it applies to
• maintaining the Policy Manuals for city and schools system. The City has 3 policy manuals and the Portsmouth Public Schools has 1
• training of at least 8 employees in the field of typesetting and layout
• determine job priorities, deadlines shift daily based on needs of the departments
• delegation of duties to other employees and reassignment of duties based on the changes and shifts of priority
• prepare ads for use in programs (about 85% of the ads in the programs for at least 14 years), this is in addition to the regular work load and deadlines
• function as office manager in the typesetting office, as well as performing the same duties for the supervisor and his assistant
Printer’s Helper • City of Portsmouth (under Federal CETA Program),
Print Shop (Dual-City & PPS)
12/75 - 1979
• clean a press as necessary for color change; clean all presses every Friday
• burn metal and poly plates for 1250, 1250W, A.D. Dick, L & W and Heidleberg presses
• opaque negatives
• strip negatives to masking sheets
• operate a press in the absence of the pressman
• padding (ChamPadCo and NCR)
• drilling
• punching and binding
• annual inventory
• Fixed Assets inventory
• all typesetting duties
• collating as necessary
• stitching (hydraulic manual and gang-stitcher)
Collator • Portsmouth Public Schools, Print Shop
12/75 - 1979
• collating of all books, pamphlets and forms
• stitching (hydraulic manual)
• drilling
• punching
• binding
• padding
• annual inventory
Office and Production Equipment:
• 12D Ring Opener
• Bulman Paper Cutter
• Calculator
• Challenge Paper Drill
• Desktop computer
• Diage Adhesive Wax Coater
• Diage Strip Adhesive Wax Coater
• DocuTech 6135
• GBC Punch
• Graphic Arts Master Converter
• Graphic Arts tools
• Kodak ISO
• Kodak SpotColor2
• Lasco Round Corner
• Lucentview
• Manual Padding Presses
• Mathematics tools (calculations reductions, etc.)
• Nu-Arc Flip-Top Plate Burner
• Paddy Waggon
• Pantone Ink Color Swatches
• Pentex 6-megapixel Digital Camera
• Port-A-Trace Light Table
• Super Speed Banding Machine
• Tape Shooter - Better Package 100
Software Knowledge:
• Adobe Acrobat Professional 9.0 (*)
• Adobe PageMaker 6.5 (*)
• Adobe Photo Shop 5.5
• Adobe Reader 7.0
• Corel Draw 8/Paint Shop Pro 10
• Glink (*)
• HP Precision ScanPro
• Intranet WebDesign (*)
• Internet Explorer (*)
• Lotus SmartSuite
• Lotus Smart Suite “Trackerâ€(*)
• Microsoft Excel
• Microsoft Outlook(*)
Microsoft Outlook Express
• Microsoft Power Point
• Microsoft Publisher
• Microsoft Word
• NT Explorer(*)
• Quark Express
• Roxio Easy CD/DVD Creator
• ScanSoft OmniForm Filler 5.0
• School Funds
• Serif PagePlus 11, 12
Extra Curricular
• Member Portsmouth Assembly of God
• Editor of several newsletters/publications for various churches; Battlelines - Trucking Ministry Newsletter
In addition, design, layout and printing for Grove Baptist Church, Suffolk Church of God of Prophecy and Bowers Hill Baptist Church
• Co-Chair on the Mayor’s Benefit Ball Planning Committee, 2003, 2005, 2007 - area of Public Relations and/or Programs/Printing
• Portsmouth Public Schools Wellness Committee Member, 2003, 2004, 2005
• Committee for PAEOP (Portsmouth Association of Educational Office Personnel) in conjunction with the VAEOP’s (Virginia Association of Educational Office Personnel) Spring Institute, hosted by Portsmouth, April 2005
• Chair for Press Relations and general PR associated functions for Portsmouth Church of God of Prophecy, 2003-2006.
• Writing and publishing of “The Anchor†student newsletter, Cradock Middle School, 2007-2008
• Intranet webpage design for Cradock Middle School, 2007-2008
• Photography, Cradock Middle School, 2007-2008
• Photography, Re-utilization, 2008-2009
Credits, Letters and Awards
• Certificate of Training Professional Image Workshop, November 1983
• Commemorative Tree Planting Program Certificate, March 1984
• Letter of Appreciation and Poem in Honor, Commemorative Tree Planting, April 1984
• Letter of Appreciation from Children’s Museum, June 1984
• Certificate of Recognition, Royal Rangers, February 1986
• Helping Hands Award, April 1986
• Commemorative Tree Planting Program Certificate, April 1987
• Letter of Appreciation from Summer School (Ms. Ward), April 1988
• Letter of Appreciation, Mayor Webb, Salute to Ambassador W. Nathaniel Howell, Jr., February 1991
• Letter of Appreciation, Larry Cornett Science Liaison, April 1998
• Certificate of Completion DocuTech Training Program, December 1998
• Letter of Appreciation, City Manager Massie, Citizens lobbying in Richmond, February 1999
• Letter of Appreciation, Commemorative Tree Planting, 2000
• Letter of Appreciation, Mayor Holley, LaTasha Colander-Richardson Day, October 2000
• Memo of Appreciation, Management and Legislative Services, LaTasha Colander-Richardson Day, October 2000
• Letter of Appreciation, Mayor Holley, Mayor’s Benefit Ball Co-Chair, November 2000
• Memo of Thank You, Gwen Davis, Mayor’s Benefit Ball Chair, March 2001
• Letter of Appreciation, Debbie Henson (Swing Shift Dance Band), Mayor’s Benefit Ball Planning Committee Co-Chair, April 2001
• Letter of Recommendation, Dr. Murphy, Curriculum and Instruction
• Letter of Recommendation, Gwen Davis, Management and Legislative Affairs
• Letter of Recommendation, Mahlon Parker, Portsmouth Invitational Tournament Director
• Volunteer Award Pin, Maryview Nursing Care Center, April 2004
• Memo of Appreciation for Wellness Day Committee, September 2004
• Memo of Appreciation for Co-Chair on the Mayor’s Benefit Ball, March 2005
• Memo of Appreciation for “Arbor Day†festivities, May 2005
• Several memos of Appreciation for Virginia Professional Association of Educational Office Personnel’s State Spring Institute, May 2005
• Certificate of Completion, Content Management System Web Author’s Training, Office of Information Technology, March 1, 2006
• Certificate of Appreciation, Arbor Day, June 1, 2006
• Program Committee for the Mayor Benefit Ball, March 2007
• Certificate of Participation, Ritz Varlton Leadership Seminar “Back to Basicsâ€, March 21 & 22, 2007
• Certificate of Participation, Microsoft Excel Workshop, Portsmouth Public Schools Information Technology Department, June 20, 2007
• Newsletter Correspondent for “The Anchorâ€, Cradock Middle School for the school year 2007-08
• Webpage Maintenance Personnel for Cradock Middle School for the school year 2007-08 - with training on September 6, 2007, Julie Taylor, instructor
• GEM Award of Achievement, Cradock Middle School, August 31, 2007
• Above and Beyond Award, Service Above and Beyond, Cradock Middle School, January, 2008
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