SUCCESS! Seeking winning company with a passion for success.
• Experience with executive administrative and development procedures.
• Dependable, organized, detailed, fast paced and efficient.
• Supportive team worker, professional attitude, committed and responsible.
• Able to prioritize workload, meet deadlines, multi task and work independently.
• Committed to quality customer service with excellent internal and external communication skills.
• Ability to achieve optimal results in complex situations.
• Excellent problem solving and information technology skills, PC and Mac proficient.
• Flexible with ability to work in fast paced environment on multiple projects.
Project Coordinator Sares-Regis Group, Irvine CA 2009 to 2009
Provided critical path administrative and accounting procedures supporting multiple community developments in the field.
• Implement confidential contracts to service providers and vendors.
• Request, submit and track invoicing for each project per draw schedules.
• Obtain and track insurance certificates and requirements per vendors.
• Travel to developments maintaining critical path financial and administrative procedures.
Executive Assistant J Ray Development, Irvine, CA 2008 to 2009
Provided support to President with commercial, retail, and medical developments statewide.
• Facilitate project set up, create and maintain project books.
• Confidential AIA contract development and distribution to clients and vendors.
• Compose reports and confidential business correspondence.
• Implement, assemble, and distribute proposals with budget to potential clients.
• Close out financial documents for facilities with C.F.O.
• Create Project Warranty books with emergency call lists and project history.
• Maintain job files electronic and hard copy, database, supplier and warranty lists.
• Maintain trade list, submittal logs, RFI logs and tracking for architectural approvals.
• Obtain City Business Licenses, landlord regulations and property rules.
• Order, and monitor insurance certificates for clients and vendors.
• Implement and track, change orders, back charges, monitor purchase orders, payment vouchers, check requests, and code invoices.
Project Administrator Adlin Construction, Mission Viejo, CA 1998 to 2008
Support to President and Project Managers in commercial and retail developments nationwide.
• Set up and terminate facilities for job sites, create and maintain project books.
• AIA contract package development, distribution with tracking to full execution.
• Extensive communications with clients, vendors, and project affiliates. including customer service and resolutions.
• Generate and monitor vendor purchase orders, payment vouchers, and check requests.
• Implement change orders, back charges, code and submit invoices.
• Maintain submittal logs, RFI logs and tracking for architectural approvals and distribution to trades.
• Research, contact, and obtain bids from vendors, create and maintain cost comparison sheets for budgets.
• Review and close out financials for projects with Controller.
• Administration of insurance certificates, claims, and releases.
• Read, prepare and distribute meeting minutes, memos, and short correspondence.
• Compose reports and confidential business correspondence including telephone dictation.
• Produce Operations/Maintenance/Warranty Manuals for facilities providing client warranty services.
• Proficient in maintaining paperwork, electronic and hard copy files with heavy database input.
• Obtain City Business Licenses, Owner & Landlord Regulations, monitor site adherence.
• Calendar meetings, set up conference calls, greet and receive clients, order and serve luncheons.
• Coordinate and obtain travel arrangements and living accommodations short and long term for project personnel nationwide.
• Order and maintain office supplies, mail distribution, and courier services.
Regional
Administrative Assistant Insignia Financial Group, Irvine, CA 1993 to 1998
Provided support to multiple Regional Managers responsible for communities.
• Assist with providing conventional and tax credit housing for senior and family communities.
• Acquisitions, Receiverships, Housing Certifications, and weekly and monthly occupancy reports.
• Confidential Owner letters, quarterly compliance reports to State and County Agencies with financial statements.
• Generate correspondence, faxes, meeting minutes and transmittals.
• Vendor contracts, proposal requests, service requests, accounts payable functions and tenant relations.
• Log and maintain database for accounting, budget and reporting functions.
• Ability to facilitate new property set-ups, employee set ups, assist on-site managers with troubleshooting obtaining optimal solutions.
• Front lobby and switchboard support.
Assistant Property Manager on 446 – 700 unit communities responsible for daily operations:
• Accounting functions, leasing, renewals, rent collections, delinquency control, and notices.
• Resident retention programs, customer service, service requests, and make readys,
• Deposit depositions, bank deposits, and occupancy reports.
• Supervision of leasing office, and maintenance staff.
• Performed unit-by-unit inspections for replacement or repairs.
• Maintained vendor contracts for repairs and / or renovations of units within budget.
• Marketing of property, maintained curb appeal, and community regulations.
• Assemble calendars of events, activities and monthly tenant newsletter.
• Clubhouse rentals, event planning, tenant programs and activities.
• Obtained confidential background, criminal, and credit reports.
• Maintain database with tenant updates, generate rent notices, invoices, and charges.
• Authorized leasing agreements, and assisted residents with disputes obtaining positive results.
Education: Merced College, Merced CA
References provided upon request.
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