I'm looking for an accounting management position such as Controller / CFO in the construction trades. In addition to my experience in the homebuilding industry, I also have experience with union and certified payrolls.
Mary Stainsby
Director of Accounting and Finance/Controller
ACCOMPLISHMENTS
While consulting at the YWCA of Greater Portland, I streamlined the accounting operations, consistently providing financial statements to the core management team within 7 business days of month-end, rather than 2 - 3 months after the fact. I also oversaw all of the year-end audit prep work, completing all documentation, reconciliations and schedules in order to begin the annual audit 1 month after year-end and resulting in a clean management letter. Previously the annual audits had been conducted 4 - 6 months after year end.
Discovered and documented extensive evidence of embezzlement in two companies, working with law enforcement to obtain a conviction of the embezzler. I also designed a system and implemented new controls at each business to minimize the possibility of reoccurrence.
Developed a simple, more accurate procedure for quarterly physical inventory count at 29 retail stores, a warehouse and a manufacturing facility, resulting in a 1st quarter change from a $250,000 loss to a $75,000 gain, with additional gains each quarter due to reductions in wasted materials.
Researched and identified duties performed by WA site remediation teams going back 21 months, proving an error in the state audit and resulting in a $750,000 reduction in the company's workers' comp audit bill.
RELATED WORK EXPERIENCE:
Robert Half International, Portland, OR 2006-present
Salaried Professional Services Major Projects:
Interim Controller, Graphic Sciences – 3 months
Multi-million dollar ink manufacturer, US and Canadian operations
o Prepared GST, sales and use tax returns
o Reviewed financial statements for accuracy
Interim Accounting Manager, YWCA of Greater Portland – 1 year
Multi-million dollar non-profit organization
o Supervised two employees
o Improved internal controls
Financial Accountant, Toyota Lift Northwest – 3 months
Forklift sales and rentals, newly purchased subsidiary of Toyota Tsusho America
o Helped controller with accounting for asset sale of company
o Set up new company in FAS100 for tracking fixed assets
Financial reporting, Hollywood Entertainment Company – 1 year
$2.5 Billion entertainment company specializing in retail movie rentals
o Pre/post bankruptcy accounting, including stub years
o Wrote analyses for 10Q and bankruptcy MOR reports
Assistant controller, Buena Vista Custom Homes – 2 months
One of the largest Oregon real estate developer/residential builders
o Bank loan reports on construction projects and sold properties, prepared construction draws
o Reviewed closing statements on sold properties for posting accuracy
o Maintained property financial information database
Accountant, Cooper Mountain Vineyards – 7 months
Large privately held organic winery with nationwide distribution.
o Converted accounting system to new software and re-created 18 months of financial transactions
o Prepared monthly, quarterly wine tax and wine sales reports for ATF and state agencies.
J.C. Reeves Corporation, Tigard, OR 2005 – 2006
Controller, $10 Million real estate developer and builder of high-end custom homes
o Researched, identified and established loan relationships with various lenders
o Prepared monthly and annual financial statements for four entities and owner
o Prepared construction draw requests and reconciled work in progress accounts
o Oversaw 3 accountants and all daily and monthly accounting functions, including payroll
Reason for leaving: Laid off, position eliminated
PacifiCap Properties Group, Portland, OR 2002 – 2005
Accounting Manager, $8 Million managing general partner in low-income, multiple-family properties
o Prepared construction draw requests and monthly reports to banks
o Responsible for all HR and payroll functions for 185 employees in 6 states
o Maintained cash flow requirements and rolling projections
o Prepared monthly financial reports for investors and lenders for 23 multiple family low income properties
o Supervised 1 accountant
Reason for leaving: Restructure, position eliminated
Carpet Mill Outlet, Inc., Portland, OR 2001 – 2002
Controller, $5 Million rug and carpet retail/wholesale sales and manufacturing
o Responsible for all daily and monthly accounting functions, including payroll and cash management
o Began measuring requirement on incoming carpet rolls, resulting in significant savings due to overbilling by vendors
o Prepared monthly and annual financial statements for outside CPA tax preparation
o Strategic planning with President and GM, resulting in consolidation of S,G and A offices with sister company
o Two retail stores and two manufacturing facilities; supervised 1 accountant
Reason for leaving: Restructure, position eliminated
Kindercare Learning Centers, Portland, OR, 2000 – 2001
Corporate Accounting Supervisor, $1.6 Billion child care & early childhood education provider with 40,000 employees
o Prepared monthly and annual consolidated financial statements
o Performed quarterly and annual variance analyses for consolidated financial reports
o Reconciled capital lease accounts
o Supervised 2 staff accountants and 1 senior accountant
Reason for leaving: Quit to accept more challenging position
Beard Frame Shops, Inc., Portland, OR, 1998 – 2000
Controller, 29 retail stores in 3 states, distribution warehouse and manufacturing facilities
o Prepared monthly and annual financial statements and consolidations
o Created annual budgets by store, division, and corporation
o Strategic planning
Reason for leaving: Position eliminated due to merger
EDUCATION:
Master’s Degree – Accounting and Financial Management
Keller Graduate School of Management-DeVry University 2008
Bachelor of Science – Finance
Central Washington University 1996
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