Perform my expertise to help your company operate better internally and with your customers resulting in higher profit
RUTH BRITTAIN
Qualifications for Assistant Controller
Analytical, detail-oriented professional with over 20 years of experience performing a multitude of financial, accounting, and administrative functions accurately and in a timely manner. Creative problem solver adept in identifying and implementing solutions to deliver substantial contributions to the bottom line. Offers demonstrated talents in recruiting, hiring, training, coaching, and supervising staff. Proficient in the use of Quickbooks; MS Word, Excel, and Access; Billmax; PSoft; and Foundation software. Exhibits a strong work ethic and integrity in all endeavors. Additional areas of expertise include:
Accounts Receivable/Payable Financial Reporting Financial Management
Operations/Project Management Office Administration Human Resources
Labor Relations Customer Service Vendor/Supplier Relations
Bidding/Contract Negotiations Budget Preparation/Control P&L Responsibility
Policy/Procedure Development Regulatory Compliance Benefits Administration
HIGHLIGHTS
• Identified and collected over $200,000 in change orders that had not been billed.
• Reconciled one year of CIP reports for CPA fiscal year-end financials in two days.
• Discovered $40,000 of payroll overstated on jobs by thoroughly analyzing OCIP reports.
• Resolved an issue with overpaying subcontractors by developing, implementing, and training others on a purchase order system that tracked and processed subcontractor payments.
• Realized that owners’ personal financial information (pay, bonuses, and pay outs) was readily accessible and convinced management to fix the situation.
• Established an accounting system and prepared three years of back taxes on a tax payment plan to remain in good standing with the State of California and the IRS.
• Protected a corporation from potential dangers, lawsuits, or being shut down by transitioning from a 'C' Corporation to an 'S' Corporation.
• Helped in the decision-making process of changing online billing software from Billmax to PSoft, saving processing time and better protecting against chargebacks. Moved ~10,000 customers over 12 months.
• Saved ~$2,500 monthly by researching and replacing a payment processor.
• Reduced chargebacks from 30 a month to 2 through analyzing and processing chargebacks and following up on Internet webhosting orders.
• Saved tons of money in lost productivity by evaluating needs and realigning functions, leading to the replacement of three positions with one highly skilled professional.
CAREER TRACK
MADEIRA DEVELOPMENT & CONSTRUCTION – a million-dollar residential and commercial contractor
Business Manager 2005-Present
Manages and processes all accounts receiveable and accounts payable averaging 70 per month as well as reconciles 15 accounts payable accounts monthly. Enters all data into Quickbooks and processes P&L statements for review. Responsible for hiring, firing, conducting performance reviews, and determining raises for all employees in the office and in the field. Processes payroll and ensures timely payment to subcontractors and vendors. Holds general power of attorney over all decisions: legal, corporate documents, tax, evaluating existing loans, and refinancing (if cost effective). Accompanies contractors on job walks. Writes bid proposals. Requests and receives all documentation from subcontractors before initializing work. Schedules trades and monitors their performance. Authorizes payments and collects all necessary releases. Prepares invoices or draws schedules based on the laws and percentage of job completion and submits to clients. Deposits funds and journalizes all entries into Quickbooks. Investigates job invoices with deposits to determine the validity of the invoice and actual deposited amount. Reviews and approves all insurance policies for auto, general liability, workers’ compensation, and EPL to comply with laws and protect the company from damages. Continues to perform tasks on a part-time basis.
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CAREER TRACK, CONTINUED
DON BRANDEL PLUMBING, INC. – a $15 million new construction union company
Assistant Controller 2006-2009
Taught self and others how to use Foundation software. Reviewed contracts and assisted project managers in preparing budgets for jobs with proper cost codes. Tracked all bids for evaluation and review by the controller and all owners. Reviewed all approved change orders for accuracy. Prepared all billings for jobs based on percentages received from project managers. Tracked, prepared, and collected all releases from suppliers and subcontractors. Analyzed the WIP report monthly for accuracy and made adjustments to the budget to reconcile the general ledger. Received, sorted, and filed all job related Purchase on Delivery receipts and purchase orders. Entered invoices into the system for payment with appropriate due dates.
JATEK CORPORATION – a million-dollar web hosting company
Business Manager 2001-2005
Managed office operations and a staff of six, including hiring, firing, performance reviews, and raises. Organized company meetings to improve internal functions. Learned the software and analyzed the chargeback situation. Processed all payments on web hosting accounts. Reviewed past due accounts and contacted customers for payment. Reconciled bank, credit card, and vendor accounts daily, averaging 50 generated online check payments monthly. Researched all medical plans and met with representatives.
FREEDOM STAFF LEASING – a professional employer organization
Payroll Manager 2001
Contacted Social Security to verify citizenship of each new employee. Set them up in the appropriate customer’s account. Entered all hours, vacation days, and sick days with hourly wage. Received and evaluated time cards. Assisted the CPA in entering checks into the accounting software. Processed payroll and delivered it to the client.
FRONTIERS – a missions agency
Business Missionary/Consultant 1998-2001
Budgeted and received funds from other missionaries/supporters and exchanged dollars to Tenge. Paid employees and vendors and made necessary purchases for foreign companies. Set up manual accounts for missionary team members to process their payments to the local authorities. Taught English to locals to help them obtain jobs with foreign companies. Accompanied candidates on job interviews. Organized computer and filing systems for foreign companies. Wrote employee contracts and amendments. Interfaced with local authorities for government documents, visas, and other issues. Designed accounting forms and reports using Microsoft Word and Excel.
Previously owned and operated Rachel Joy Graphics.
EDUCATION/ADDITIONAL TRAINING
Associate’s Degree, Accounting (In Progress), University of Phoenix
Certificates, Accounting I/Quickbooks Accounting Software, Torrance Adult Center
Language Learning/Cross-Cultural Training, Missions Training International
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