Summary:
Project Coordinator/Sales Administrator seeks challenging opportunity for professional growth.
Skills and Qualifications:
o Positive attitude
o Outstanding customer service
o Professional phone etiquette
o Team player with ability to work independently
o Vendor management background
o Typing speed 60 wpm accurately
o Excellent grammar and letter writing skills
o Ability to follow instructions and make decisions
o Highly organized individual with great attention to detail
o Diplomatically resolved complaints on an as-needed basis
o Proficient with Microsoft/PROCORE construction software
Achievements:
ü Directly contributed to the company’s bottom line by better bid coverage and utilizing prequalified subcontractors to alleviate risk factors
ü Continually improving processes for optimal efficiency
ü Accomplished reduced pricing and discounts through networking and developing relationships with owners, architects, subs, suppliers and vendors
Positions and Duties: (Many of the duties were interchangeable between positions)
Office Manager/Project Coordinator – General Contractor 2009-Present
· Bid Procurement on Federal Government construction projects
· Monitoring subcontractor contracts and insurance certificates
· ID/Badging for Government projects (FAA,VA)
· Managing all aspects of new office set-up/developing systems
Subcontractor Relations Specialist – General Contractor 1993-2008
§ Liaison between management, owners, architects and 3500 vendors
§ Responsible for bid coverage and public relations for the company
§ Developed and maintained vendor relationships
§ Entered profiles in computer and maintained a large Access database
§ Visited subcontractor and supplier offices as well as attending trade fairs to promote company and develop new contacts
§ Developed grading system for profiling subcontractor base
§ Researched periodicals and internet for industry data
§ Organized in-house presentations by industry experts
Estimating Coordinator
· Responsible for plan distribution and reprographic orders
· Prepared preconstruction bid and marketing packages
· Determined appropriate bidders for specific markets
· Coordinated and centralized construction bidding process from prequalification status to post bid status
Project Management Assistant
§ Administrative support for project management team
§ Strong understanding of client confidentiality
§ Contract and insurance administration
§ Human Resources processing paperwork, conducting interviews
§ Maintained conference rooms calendar
§ Prepared O&M manuals
§ Processed invoices and owner billings
§ Assisted with special projects
§ Organized event coordination
§ Phone programming
Executive Assistant/Reception
· Greeted customers
· Administrative support for President, project management team and Marketing Department
· Answered multi-line phone systems, scheduled conference rooms and meetings, processed mail, filing
· Excellent grammar and letter writing skills including proofreading and editing
· Ordered printed and general supplies and knowledge of office equipment
· Processed correspondence and documentation accurately and met deadlines
· Responsible for shipping, by UPS, FedEx, DHL and USPS
Education:
(2010) Washington State Real Estate class (60 hrs.)
(2009) Cascadia Community College –Environmental/Energy program
(1995) Edmonds Community College (1996) Associates Degree
Business Management/Phi Theta Kappa 3.75 GPA
Spanish language classes (at present)
Community Involvement:
v (2009/2010) Volunteer job for energy management company focusing on sustainable solutions such as renewable energy, food growth and energy management
v (2006/2007)United Way Campaign Coordinator of the year nominee Fundraising for charities
v Fundraising for Christmas charities (Salvation Army, Housing Hope, YES, Toys 4 Tots)
v (2003-2006) Homeowner Association Secretary
v PAWS Volunteer
v Notary Public